Back to School Data Management

Back to School Data Management

Great news for special education administrators!

The back to school sprint just got a little easier with 3 brand new data management features within the TeachTown learning platform:

  • Bulk export
  • Duplicates
  • Merging 

Special education administrators can now utilize bulk import and export of student and teacher lists, identify potential duplicates, and merge when appropriate to do so. These new tech tools support mass updates for licensing and rostering (and give you back hours of your time).

To assist with the beginning of school year updates, TeachTown has added advanced administration tools, including , including:

  • Automation
  • Multiple integrations, including Single Sign-On (SSO) and Rostering via Clever, OneRoster, and ClassLink
  • Admin-viewing options
  • Continuous page performance updates
  • Bulk updates (import and export students and teacher lists)
  • Duplicate Lists
  • Merge

How Do I Export Teacher Lists?

To export teacher lists, navigate to the TeachTown homepage.

From there, follow this click path: Manage Facilitators → Bulk Export Facilitators.

Records exported can be filtered by students who are licensed, unlicensed, and activity within the program.

How Do I Export Student Lists?

To export student lists, navigate to the TeachTown homepage.

From there, follow this click path: Manage Students → Bulk Export Students.

!! Important – Exporting student lists involves downloading students’ personally identifiable information (PII) and is strictly an administrative feature. Do not assign administrative permissions to school personnel who should not have access to this data. The Family Education Rights and Privacy Act (FERPA) outlines the privacy rules for students’ personally identifiable information.

Why Should I Export Teacher or Student Lists?

Bulk export of teacher lists allows administrators to work through rostering and licensing updates en masse, saving time and decreasing the likelihood of manual data entry errors. (For those who prefer it, manual data management is still an option).

How Are the Duplicates and Merge Features Related?

Identifying duplicate students allows administrators to easily identify students with more than one account. After removing spaces, punctuation and/or casing, the duplicate report will produce a list of students with the same first and last name; same first name, last name, and date of birth; same last name and date of birth; or same partial first name and last name.

For example, consider a scenario where Teacher A created an account for Jonathan Smith and Teacher B created an account for Jon Smith, but the two accounts refer to the same student. In this case, the student needs one account with a clear data record to show academic progress and time spent working in the program. Being able to identify (and merge when appropriate) the two accounts into one account cleans up data and improves compliance accuracy.

When multiple accounts are merged, the data merged includes the session history, assessment history, and IEP goals.

Where Can I Learn More?

Check out the Resource Center within the platform to view our on-demand webinar. Or, contact your Client Success Manager for additional help.

Ease Administrative Burden

The beginning of the school year is a busy time for everyone, including & especially special education administrators. You’ve got compliance review, new teacher training, student schedules, and so much more.

We’ve built the tools to ease admin burden for the start of SY 23-24. Our system will do the heavy lifting around student data management and integration to support a streamlined start to your new school year.

Now, let’s get to work!

Back to Posts